Veja os cuidados que se deve ter ao manusear documentos contaminados

Já falamos aqui diversas vezes sobre a importância da organização e indexação dos documentos físicos e digitais. Entretanto, outro cuidado que deve ser levado em consideração é o manuseio adequado de documentos para evitar possíveis contaminações.

A contaminação de um documento pode ser em decorrência de inúmeros motivos, sabendo disso, decidimos montar um manual simples para mostrar a maneira correta de manusear documentos contaminados, confira abaixo.

A importância do cuidado com os documentos

Documentos físicos são produzidos em inúmeros setores de uma empresa, desde o RH até o jurídico. Esses arquivos são fundamentais para o desempenho e funcionamento de um negócio, por isso, o cuidado deve ser redobrado quando o assunto se trata de documentos.

A falta de cuidado com a documentação pode causar perdas consideráveis, o descaso em relação aos documentos físicos pode acarretar em grandes prejuízos financeiros.

Os casos mais comuns de contaminação

Os papeis estão facilmente sujeitos a sujidades e amassados, mas além disso, os arquivos físicos podem ser contaminados por meio de poeiras, gordura, manchas, ferrugem, amarelecimento, descoloração, fungos e muito mais.

Em alto grau, estes tipos de deterioração podem gerar graves problemas, como o aparecimento de animais como roedores e insetos. Isso é explicado porque o acúmulo de dejetos atrai as chamadas pragas urbanas, como baratas, moscas, ratos e pombos. Nesses casos extremos pode chegar até ao nível da disseminação de doenças.

Em outros casos em que o empreendimento está próximo de mananciais ou rios, a falta de limpeza pode até gerar contaminação da água. E o descarte do lixo também é importante, já que ele pode causar, por exemplo, entupimento das vias de drenagem e bueiros.

Como conservar seus documentos?

Algumas ações podem evitar contaminações e prolongar a vida útil de seus arquivos, como por exemplo:

  • Higienização dos documentos antes da consulta
  • Prezar por um pincel de pelos macios durante a higienização;
  • Manter os arquivos sempre secos (bolores e fungos podem surgir em objetos úmidos);
  • Salientar aos funcionários que eles devem comer somente na cozinha ou refeitório;
  • Manter a dedetização e controle de pragas em dia;
  • Manter tudo organizado e indexado, para facilitar a localização dos documentos e evitar o manuseio dos documentos para encontrar o que precisa.

Como manusear documentos contaminados?

Caso haja a contaminação a partir de restos de alimentos, mesma que básica, é importante informar aos funcionários que o manuseio deve ser feito de maneira diferenciada.

Para que a saúde dos colaboradores seja preservada, é importante tomar cuidados como a utilização dos equipamentos de proteção individual – EPIs, como as luvas de algodão ou do tipo cirúrgica, máscaras contra a poeira, aventais descartáveis (manga longa) e touca para o cabelo. Eles evitam que pessoas alérgicas possam entrar em contato com a poeira e os demais agentes patogênicos.

As pessoas manuseiam os documentos contaminados são chamadas de “agentes de higienização”. Elas devem passar por um treinamento para que saibam, entre outras coisas, o valor dos documentos e identificação dos agentes nocivos.

Prepare sua equipe

A Fábricainfo, especialista em gestão documental, possui uma metodologia de trabalho referência no mercado. Com equipes preparadas e treinadas para manusear seus arquivos de forma correta, proporcionando um gerenciamento de informações simples e eficaz.

Conheça mais sobre quem realmente entende de documentos.

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